JOB BLOG // Keeping A Record Of Your Work
If you’re volunteering at SYN, it’s likely you have a HUGE amount of work: great stuff, good stuff and stuff you’d rather forget about.
This work will become a great resource to have at your disposal when applying for jobs, but in order to utilise it effectively, it’s extremely important to keep all of it saved and organised in a concise, easy-to-access way.
The following is one way of saving and organising your work.
This seems simple enough but it’s something that can fall by the wayside after you start producing a large amount of work.
There are a few reasons for keeping a record of everything you do.
One is that it’s important to have multiple copies of your work both posted online and in ‘physical’ form, just to be safe. If you do a really great interview, don’t just upload the mp3 to the SYN website or save it on the Production Drive and assume it will be there forever. Websites and servers crash and you may lose your work.
Another is to keep a record of how your skills have developed over time. It’s almost more important to keep work you’re not happy with, as you’ll be able to refer back to it in six months or a year’s time and see how much your skills and confidence have improved. If you do an interview you’re less impressed with, don’t delete the file and try to forget it ever happened. Instead – consider it a reminder of your skills at that point in time and use it to reflect on much you’ve improved.
A third reason for keeping a record of everything is that you never know what you might need and when you might need it. You may think you’re interested in a career in a certain area, but six months/a year/two years down the track your interests may have radically shifted and you may need a copy of something you previously thought you wouldn’t.
The nature of jobs in the media industry also means the jobs you’re applying for are likely to require a diverse skill set. Even if you do possess certain skills required by a job application, it won’t mean much to say you have a certain skill if you don’t have the work to back it up.
Keeping your work well organised is a great way to ensure you have quick access to all of it whenever you need it.
The following is one way of organising your work.
2. Keep all your work in the same place (online)
When organising your work online, your bookmarks will be your friend.
To find the bookmark manager on Google Chrome, click on the 3 dots in the top right hand corner of the your window, directly under the exit sign. Click Bookmarks > Bookmark manager (or Ctrl + Shift + O).
Your Bookmark Manager will look like this and you’re able to customise it however you would like:
This is an example of how to organise folders within your bookmarks, separated by different types of content you’re producing:
For example, you could have a folder for all of your interviews:
It’s also important not to underestimate what may be important one day.
For example – you may be applying for a presenting job that also requires you to post on social media. In a case like this, it would be advantageous to link to examples of social media posts you’ve made to demonstrate your style and the post’s success (likes, shares, comments etc), rather than writing “I’ve had experience using social media…”.
You may never need to use it, but you may be rushing to submit a job application one day and it may be extremely useful to have things like this easily accessible. It will be a lot easier to link to examples of your social media posts if you save links to all of them, rather than trying to search for them months or years after posting them. For example:
To save individual social media posts, click on the time stamp and open in a new tab:
This will open the post in a new tab where you will be able to save the unique URL:
Social media is one example, but the logic can be applied to anything you do.
As a general rule: get into the habit of saving everything (big, small and seeming inconsequential). You may never need to use it, but it’s better to have too much saved that you never need to use again, that it is to not save something you really need.
3. Keep all your work in the same place (on your computer)
By now it should be clear that you should keep your work organised. If you just put everything in the one folder it will make it extremely difficult to find something specific.
This is one example of how you might organise your work:
Keeping your work well organised like this is a good skill to take with you to future workplaces where you may be working collaboratively within a team.
You’ll make things a lot easier for your colleagues if they’re able to navigate around clearly marked subfolders and files, than if everything is thrown in together.
Also remember to back everything up regularly and have multiple copies of everything: on your computer, on an external hard drive, on Google Drive/Dropbox, on the Production Drive (just don’t save to the desktop).
4. Displaying your work online
If you’re looking for a job in the media, it’s likely (/almost certain) that the people hiring you will suss you out online. Therefore it’s crucial that you have a comprehensive internet presence displaying all of your work. There are a couple of simple ways to ensure your online presence is up to scratch for any potential employees checking you out.
While it’s important to upload all your individual projects to the same place (e.g if you’re doing a seasonal, upload all your episodes to Omny, the SYN website and your social media pages) it’s also important to have a space where all your different things can come together.
Your author page on the SYN website is an easy way to do this. Here is one example. Your author page also allows you to link to external sites (such as Soundcloud, Twitter, Linkedin & a blog or other website):
This allows you to collate all of your SYN work in the one place:
However, after the website restructure last year, the authors of some posts have been messed around a bit, but if you are keen to track down and change the author of posts that belong to you, get in touch with the Content Development Coordinator.
Have a job application you want proofread?
Got an idea you want covered here?
Get in touch with the Content Development Coordinator at content @ syn.org.au.